User:Joel Hedlund/Stakeholder engagement monitoring - example board report 2018
THIS IS A DRAFT, COMMENTS APPRECIATED.
This is an example board report on stakeholder engagements, following the process for Stakeholder engagement monitoring proposed for Board approval in March 2017. The NeIC stakeholder engagement monitoring process has been put in place in response to Strategic action FA-4c Implement stakeholder and partnership monitoring milestone 1 Routines for stakeholder and partnership monitoring in 2017, including routine for revising the engagement plan.
The NeIC Stakeholder engagement manifesto is a 1-pager background document that explains the philosophy behind NeIC stakeholder engagement, and puts this document in context.
This (example) report provides a (completely fabricated) overview of NeIC's stakeholder engagements during the past year, organized according to the NeIC Stakeholder engagement monitoring mechanism, and supplemented with a traffic light style status assessment and free text comment per engagement category.
Please see the Stakeholder engagement monitoring page for more information on the engagements.
Highlights
- One publication in Nature.
- Sweden no longer has any political situations of any kind after presentation of NeIC stakeholder engagement manifesto to Swedish parliament.
- Processes for everything now clear after presentation and immediate adoption of NeIC policies in United Nations Security Council.
Strategic engagements
| Stakeholder category | Stakeholders | Engagement Means and Frequency (y, 6, q, m, w, d) |
Status |
|---|---|---|---|
| Strategic partners | DeIC, CSC, RHnet, Sigma2, SNIC |
Board (q), Provider forum (q), Dialogue meetings (y) |
2/4 cancelled Board members didn't show up. Incomplete Not all partners have nominated a delegate. On track |
| Hosting organization | NordForsk | Directorial meetings (m) | On track |
| Funders | NOS-N, National research councils | Reports and publications (y) | On track 6 publications, 2 reports |
| Policy level | Nordic council of ministers, National ministries |
NordForsk board (y) | On track |
Tactical engagements
| Stakeholder category | Stakeholders | Engagement Means and Frequency (y, 6, q, m, w, d) |
Status |
|---|---|---|---|
| Employees | Staff and project personnel | XT (w, f2f: m, f2f-x: q), PM (w), Team (w, all-hands: y, site visits: y), All-hands (y), One-on-ones (y) |
On track On track On track On track On track |
| Co-investing collaborators | Employing institutions and Project partners, typically academic HPC centers or Nordic user communities. |
SG (q), y |
On track 8/16 Gudmund met half the sites. |
| Non co-investing collaborators | Open source projects, National resource allocation committees |
y, y |
On track On track Engaged in Dellingr. |
| Users | National and international research communities (eg. CERN/LHC experiments) and infrastructures, End users |
RG (q), CERN (q), y |
On track On track Oops, forgot. On track. |
| General public | Humanity, Prospective employees and users |
m | On track 8 news articles, 4 science blog posts. |
| International e-Infrastructure communities | International e-infrastructure provider organizations, International e-infrastructure user communities (eg. WLCG) |
y | On track 4 European meetings, 1 American. |
| Service providers | Network connectivity, Training, Legal counsel, Event organization Collaboration technologies, Open source projects |
y | On track. |
Cross-cutting engagements
For details please see: Joel Hedlund/Stakeholder engagement monitoring#Cross-cutting engagements
Topical workshops
On track
20 Workshops, on ....
NeIC conference
On track
NeIC 2017 was great (cf separate report). Planning of NeIC 2019 has started, will be on Iceland.
Reference groups and outreach
On track
18 meetings held.