Glenna2/SG-Meeting-2017-06-09

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Glenna2 steering group meeting

Time: Friday 2017-06-09 at 12:00-15:00 CET
Place: VideoConference https://plus.google.com/hangouts/_/g4g5nyl5glc66wqgbqk4yjvb4ua

Approved: 2017-06-22


Invitations:

  • Martin Bech, representing DeIC, DK
  • Jussi Heikonen, representing CSC, FI
  • Magnús Gíslason, representing CSUI, IS
  • Olav Kvittem, representing UNINETT Sigma2, NO
  • Andreas Hellander, representing SNIC, SE
  • Dan Still Project Manager representing NeIC
  • Michaela Barth, NeIC Executive Manager, representing NeIC, Chair


Location

Google Hangouts https://plus.google.com/hangouts/_/g4g5nyl5glc66wqgbqk4yjvb4ua


Links

Preliminary Agenda

Glenna2 SG 17-19. Welcome and Presence
Glenna2 SG 17-20. Report from Project Manger
Glenna2 SG 17-21. DP3: Approval of Project plan and reminder ToR
Glenna2 SG 17-22. Glenna2 PM allocations and hiring
Glenna2 SG 17-23. DP4: Decision to officially start with the project
Glenna2 SG 17-24. NeIC Announcements
Glenna2 SG 17-25. AOB and self assessment
Glenna2 SG 17-26. Next meeting

Minutes

Glenna2 SG 17-19. Welcome and Presence

(5 min)


Decision: Agenda is approved, everyone present, we have quorum.


Glenna2 SG 17-20. Report on Project Plan from Project Manger

(25 min) https://docs.google.com/document/d/14wCXkXG7ceoXsQDpomi5Extx0KQe915PG7aoMghqiUI

Glenna2 Kick-off on Wednesday 7th of June: Representation of all countries besides Iceland, 10 people participating, Michaela was also there.

https://wiki.neic.no/wiki/Glenna2_Kickoff

No additions and specific requests on project plan changes during kick-off.

Dan is very happy with the team's composition and thanks the SG members for their involvement in the hiring process.


NeIC2017 conference in Umeå last week: Jørn Kristiansen presenting potential NordNWP use case. Dan will continue the discussion with Lars Berggren (SMHI) next week before the summer break.


Discussion: N/A

Glenna2 SG 17-21. DP3: Approval of Project plan and reminder ToR

Actively supporting project management entails: Marketing the project and acting as its ambassador. Being available, and acting as a “sounding board” between steering group meetings. Staying constantly informed about the project’s status. Ensure availability, competencies and quality for the resource categories concerned.


GDPR target: huge topic, super important, but bad fit in the project. Currently no longer any competence in the project team.

DK: employing a person currently as a data protection officer, so competence would be there, but not relevant for Glenna2 per se?


Decision: Project Plan is approved in the current form but with the GDPR target removed. Glenna2 is the name of the project.

Glenna2 SG 17-22. Glenna2 PM allocations and hiring

20 mins

Discussion:

Norwegian contracts done after name change, but not signed yet: Øyvind Kolbu, Andreas Solberg, Jon Kåre Hellan, Gurvinder Singh, Raymond Kristiansen

DK. Only one FTE per year, and we need two -> 50% contract sent to Danish partner with no response at all.

Sweden: 2 names and allocations, only 1.25 FTE right now, due to sickleave, -> Salman Toor 0.3FTE UU, Ingemar Fällman 0.75 FTE HPC2N, Lars Vikland Oskar Tideman C3SE 0.125 Matteo Carone UU, exact FTE on Lars and Oskar still unclear; one more person at UU later also all the SNIC cloud group staying behind. With scope shifting to advanced support more FTE's would make sense.

FI one FTE and we need 2, Kalle 1 FTE, Jukka Nousiainen, Chris Thomas, Johan Guldmyr, Oscar Kraemer, (Olli Tourunen maybe, but not Risto) -> will add up to 2 FTE's.

IS is done, need to send sign contracts: Hjörleifur Sveinbjörnsson. One more person from Iceland, Magnus will send information to Dan about it

Decision: Dan to follow-up with Kine and the respective Steering Group member.

17-23. DP4: Decision to officially start with the project

(Should also include official naming of the project).

Decision: The SG unanimously agrees to start the project. The name of the project is Glenna2.

Glenna2 SG 17-24. NeIC Announcements

Suggestion for good KPI:s

In the funding application towards the Nordic Research Council (RCN) together with UNINETT SIGMA 2 and also in preparation to a similar exercise as part of the Finnish Academia of Science evaluation, NeIC has seen the importance of easily understandable Key Performance Indicators (KPIs). All the projects are requested to come up with such KPIs. The NeIC XT will also propose some KPIs which should be valuable for all NeIC projects. The SG is supposed to define the more project specific KPIs. Good KPIs are measurable and quantifiable.

Otherwise suggested default KPI:s are used:

  • Result goal: 100% of scheduled deliveries approved by SG. SG minutes approved and published on web within 2 weeks.
  • Cost/ Resource goal: Total spending within 80-120% of budget. Accumulated partner commitments >90%.
  • Time goal: 90% of milestones reached on schedule.


Nordic open Science Cloud

This opportunity was discussed at the NeIC 2017 conference, especially at the Pool Competencies and Research Community Engagement workshop.

Andreas at PLAN-E meeting: EOSC: largely focus on open data, Andreas presenting Glenna2 there. Aim2 in this project is what I would contribute. The scope can't be too big. Should it be called the Nordic Open Science Cloud.

Olav: Aim2, after Glenna-2.

Aim2 and Aim3 positioned strategically to position ourselves in the EOSC.

DK: EOSC project on a whole different level. all kinds of research infrastructure, not just cloud, also data management, this is what EC wants to finance, let's recognize a success when we see it.

Try to provide competitive advantage for our researchers, to get as much as possible of this anticipated funding.

CSC already listed as part of EOSC, nothing active yet there. partner in the EOSC pilot project.

strategy and taking an active role. Countries have slightly different agendas. Sweden has been slow on the ball.

Nothing that is concrete yet.

Results of EINFRA12 expected before summer vacation, rendering things more concrete.

We could frame Glenna2 more concretely towards European projects. We don't want to compete with ourselves.

What is the purpose of Glenna2? Common goals and strategies.

e-science engineer idea much discussed at PLAN-E meeting. We should leverage NeIC projects. Not letting focus away from Glenna2. Within Aim2 there should be scope for European interaction.

EGI Fed Cloud service integration as container-based solution also close by fruit ready to take and offer.

Interest from Australia could also be a part to increase visibility. NeIC is okay with welcoming them on the project, as long as they come with 100% of their own funding.

Glenna2 has not the focus on open data frame it as Nordic Open Science Cloud experiment. Good idea?!

Open: principle of NeIC, Open just as A in FAIR principle.

Nordic Science Cloud experiment.


New logo and website

See [[1]]. Clearer structure, better with mobile phones, more regular news updates.

Discussion: looks modern and interesting


Decision: We can call Glenna2 the Nordic Science Cloud experiment.

Glenna2 SG 17-25. AOB and self assessment

Decision: Very effective, can work better in between the meetings

Glenna2 SG 17-26. Next meeting

Decision:7th of September: 9:00 - 11:00 CET

Attachments

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