Dellingr-SG-meeting-2019-09-27

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Dellingr Steering Group meeting

Time: Friday September 27th 10h00 -12h00 CEST

Place: https://cscfi.zoom.us/j/9917669499

Live minutes: https://docs.google.com/document/d/12ed5WmzaU1US2hmfRwHDwJqa1t2Qs2KhRAbNNwUhn5E/edit?usp=sharing I am using the wiki page for minutes. Feel free to contribute to the live minute page and I will look later.

Invitations:

  • Kurt Gammelgaard Nielsen, DK
  • Per-Olov Hammargren, SE
  • Jussi Heikonen, FI
  • Ebba Þóra Hvannberg, IS
  • Ivar Koppel, EE
  • Hans Eide, NO (Observer)
  • Tomasz Malkiewicz, NeIC, Project owner
  • John White, NeIC, Project manager
  • Ilja Livenson, EE, Invited for walk-through agenda item 19-3-2

Agenda

19-3-1 Presence, approval of the agenda (TM, for decision) 5'

19-3-2 Project status (JW, for information) 15'

  • Project works well.

DO4

"User authentication, authorization and accounting"

  • Sent to the SG on June 21st for comments/updates etc.
  • Approved by the SG at this meeting?

DO5

"Resource exchange implementation and agreement"

  • Document sent to the SG on May 2nd.
  • SG meeting May 27th approval delayed.
  • Further email sent: August 8th
  • This document does go into subjects e.g. VAT that have been subsequently discussed in other arenas. There is also the proposal for sharing scheme. As there is a plan to have a second meeting with the EY tax consultants before the end of the project, it would be good if the Steering Group has a consistent view for this document as it will be used as input for the EY meeting. This is the proposed sharing agreement so far from the project so it is important that we can propose something that is agreed upon to EY.
  • Can we now schedule the second EY (NO) meeting after summer? The first EY report recommended a second meeting be scheduled before the end of the project. This will take time so get set up but the NeIC office is aware.

DO6

"Nordic availability of shared resources"

  • The Test of Cross-Border Resource sharing service linked to this Deliverable.
  • We are re-advertising this test after the holidays as very slow response.
  • System works as anticipated so far.
  • The "foreign" MAX IV users still to be accommodated.
  • Ilja will join for a walk-through and Q/A.

19-3-3 Forum of National HPC Providers (JW, for information) 15'

DO8

  • "An open long-term plan for coordinating acquisitions" moved to "Common collaboration on acquisition strategy"
  • Arrange a FtF workshop November 6th. Targeting procurement people.
  • Regular meeting Tuesday, 26 November, 2019, 9:00:00 - 11:00:00 CET

DO9

"Support in enabling NT1 resource exchange"

  • Agreed with Mattias to present to the NLCG in August 2019... but logistics conspired here.
  • Present to the next NLCG meeting (TBD).
  • Approved as "done" after this?

19-3-4 Project Plan

  • Project will end on 2020/03/14
  • Propose to move couple of Deliverables...
  • DO6 "Nordic availability of shared resources" from Sept 2019 to Dec 2019. The test of the framework is underway, summer holidays 2019 intervened.
  • DO9 "Support in enabling NT1 resource exchange". Still has June 2018 as date... overlooked. The slides are written, just a matter of scheduling with NLCG meeting date, previous meetings conflicted with schedule.
  • DO10 "Final Report". Move from preliminary "2H 2019" to Mid-April 2020.
  • Change to be made and produce v2.10
  • Risk list. Please see:

https://wiki.neic.no/w/ext/img_auth.php/3/37/Dellingr_PP_v2.9.pdf

Risk ID:

1: We do have sufficient commitment from the national providers. Resources contributed to resource-sharing tests and technical assistance for the framework. Also, technical assistance for integration e.g. accounting.

2: Competences are available.

3: So far, we have followed the national requirements for processes in order to share resources.

4: Researchers interested in resource-sharing in first test. Overall User Communities have not given a general opinion. Take-up is slow for the second test. PM has contacted directly via email the users in the first test.

5: VAT issues mostly understood but still opinions are not unanimous overall.

6: Ministry approval still to be found.

19-3-5 Other NeIC projects and Dellingr (JW, TM, for information)

  • Request to other NeIC projects sent to PMPO list, August 21st.
  • NLPL, Glenna will end at the end of the year.
  • Can Dellingr provide "administrative" level solutions to access to resources?
  • Can we exercise Waldur with (or installed on?) Taito/Abel/C1?

19-3-6 Benefit Realization (TM, 30 min)

19-3-7 Dellingr future (JW & TM, for information)

19-3-8 Next meetings (TM, for decision) 5'

  • Proposals... Wednesday December 4th 12h00 CET, Thursday December 5th 10h00 CET, 12h00 CET


Minutes

19-3-1 Presence, approval of the agenda (TM, for decision) 5'

  • Welcome Jussi, FI
  • Jussi needs to renew credentials for access to the NeIC internal wiki.
  • No additions to the agenda

Present

  • Per-Olov Hammargren, SE
  • Jussi Heikonen, FI
  • Ebba Þóra Hvannberg, IS
  • Ivar Koppel, EE
  • Hans Eide, NO (Observer)
  • Tomasz Malkiewicz, NeIC, Project owner
  • John White, NeIC, Project manager
  • Ilja Livenson, EE, Invited for walk-through of DO6 in agenda item 19-3-2
  • Kurt Gammelgaard Nielsen, DK (joined during 19-3-2, DO6)

19-3-2 Project status (JW, for information) 15'

No comments.

DO4

"User authentication, authorization and accounting"

  • Comments regarding DO4 to be sent by 2019-10-04, no comments means approval.

DO5

  • EE request to re-discuss invoicing during the NeIC board meeting in October 2019. Not possible as a separate agenda item in October. Dellingr part of project portfolio agenda item in October, as usual. Could be possible as AOB item in December 2019.
  • Comments regarding DO5 to be sent by 2019-10-04, no comments means approval.

DO6

"Nordic availability of shared resources"

General reply: Seeing items such as like Cost and Purchase on the portal page... Users could be affected by a perception of a costs involved. Could it be possible to give the user some credit “money”? Being able to see differences in resources is useful. Can see how much it will cost to move to another resource. Having different environments, then a MAX-IV user will have to do two different things.

19-3-3 Forum of National HPC Providers (JW, for information) 15'

DO8

  • "An open long-term plan for coordinating acquisitions" moved to "Common collaboration on acquisition strategy"
  • Arrange a FtF workshop November 6th. Targeting procurement people.
  • Regular meeting Tuesday, 26 November, 2019, 9:00:00 - 11:00:00 CET

The agenda will be created next week where we will ask SG members and for the HLT forum for more information on what they would like to hear/see.

DO9

"Support in enabling NT1 resource exchange"

Comment: Comment: In Norway the WLCG projects (ALICE and ATLAS) receives direct funding for their e-infrastructure needs and this is not managed by the national e-infrastructure provider. An interesting subject for us is why do we have many tape services? Why not just use the modern (well run) service in Umea for all? This could be a good comment to forward to NeIC NT1?

  • Can be approved as done after report on the NLCG meeting.

19-3-4 Project Plan

  • DO6 "Nordic availability of shared resources". Moved from Sept 2019 to Dec 2019.
  • DO9 "Support in enabling NT1 resource exchange". Moved to Dec 2019 to show the slides and write the “report”.
  • DO10 "Final Report". Moved from preliminary "2H 2019" to Mid-April 2020.

Decision: Deliverables are moved.

  • Risk list.

Comment: Agree with these risks and mitigations. Especially with the last point.

19-3-5 Other NeIC projects and Dellingr (JW, TM, for information)

General: Dellingr will end in 2020.In addition there is EOSC-Nordic. How to use the Dellingr results and there is a possible interaction with WP2 in order to transfer from Dellingr to EOSC-Nordic

19-3-6 Benefit Realization (TM, 30 min)

Next steps: PM and PO will revise the list. Take a critical look at the next SG meeting for input. Also need to show how to gauge these benefits.

19-3-7 Dellingr future (JW & TM, for information)

  • No comments.

19-3-8 Next meetings (TM, for decision) 5'

  • Decision: Online meeting on Dec 5th at 10h00 CET. Tomasz will send a calendar invitation.
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