SG-Minutes-20200115
Note: This draft document is an internal working material for project management. In order not to risk causing misinterpretation and confusion it is not to be shared outside of NeIC without project management consent. Approved steering group minutes are made publicly available on the NeIC external wiki: https://wiki.neic.no/wiki/Nordic_Language_Processing_Laboratory
NLPL steering group meeting
Time: 2020-01-15 : 13:00 - 14:00 CET Video connection: https://cscfi.zoom.us/j/9917669499
Place: Video conference
Invited:
- Tomasz Malkiewicz, NeIC (PO)
- Joakim Nivre, Uppsala University
- Jörg Tiedemann, University of Helsinki
- Martin Matthiesen, CSC-IT Center for Science Ltd
- Stephan Oepen, University of Oslo (and Uninett Sigma2 AS)
- Anders Søgaard, University of Copenhagen
- Filip Ginter, University of Turku
- Leon Derczynski, IT University, Denmark
- Bjørn Lindi, NeIC (PM)
NLPL-SG 20-00 Welcome and Attendance
Attending:
- Tomasz Malkiewicz, NeIC (PO), chair
- Joakim Nivre, Uppsala University
- Martin Matthiesen, CSC-IT Center for Science Ltd
- Stephan Oepen, University of Oslo (and Uninett Sigma2 AS)
- Filip Ginter, University of Turku
- Bjørn Lindi, NeIC (PM), secretary
Known absences:
- Jörg Tiedemann
- Leon Derczynski
Unknown absences:
- Anders Søgaard
NLPL-SG 20-01 The Agenda for the SG meeting
- 13:00 NLPL SG 20-00 Attendance and agenda (1')
- 13:01 NLPL SG 20-01 Approval of the agenda (1')
- 13:02 NLPL SG 20-02 The conclusion of the Project / Virtual Laboratory, lessons learnt (20')
- 13:22 NLPL SG 20-03 The NLPL the Winter School (20')
- 13:42 NLPL SG 20-04 NeIC Affiliate programme (3')
- 13:45 NLPL SG 20-05 NLPL Benefit realisation (10')
- 13:55 NLPL SG 20-06 Any Other Business (5')
NLPL SG 20-02 Status of the Project / Virtual Laboratory, lessons learnt
There is three remaining milestones:
- A final project report. A drafted is sent to the SG by the end of next week 4(24 January), agreed one week for SG comments/approval (31 January).
- A cost-benefit analysis. The cost-benefit is hard to quantify. The NLPL project has shown how a community can be self serviced. Associates are currently locked out of the the virtual laboratory due to national providers not having taken any decision on a "community" allocation for the NLPL special interest group. The associates wants to get back in. That goes at least for the NLP groups at University of Gothenburg and University of Stockholm.
- ITU's deliverables. ITU has promised the deliverables soon (week 4).
- Lessons learnt / Feedback from the SG regarding the NLPL project
NLPL SG 20-03 The NLPL Winter School
The NLPL Winter School are held at Skeikampen on the 2-4 February, 2020. There is 49 participants (including instructor(s)).
NLPL SG 20-04 NeIC Affiliate programme
NeIC Affiliate program accepted by NeIC Board in December 2019 and officially inaugurated on 2020-01-15. It is meant to enhance the benefits and impacts after the projects' completion. All concluded NeIC projects and activities are eligible to participate, advertise their highlights on the Affiliate website and apply annually for NeIC financial support. The deadline to apply for support (0 - 2500 Euro) is Feb 1st, decisions are to be made be the end of Feb 2020.
Stephan Oepen has contacted NeIC on behalf of NLPL inquiring about the possibility to cover the bus to Skeikampen (~17 kNOK) from the Affiliate programme funds.
Decision: As an exception, NeIC is put as Skeikampen bus invoice recipient, prior to the Affiliate support decisions. In case Affiliate programme financial support is not granted to NLPL or the amount granted is smaller than requested, NeIC will handle afterwards with Stephan how to get the money back.
NLPL SG 20-05 Benefit realisation
The NLPL business benefits realisation and business change plans have been discussed and updated:
- https://docs.google.com/spreadsheets/d/1Q0QHalbqFNgOV5-7pIYvBZVm62ys6yraObGBkT8-nAs/edit?usp=sharing
NLPL SG 20-06 Any Other Business
- Thank you to the PM and the whole SG for past 3 years and a successful project!