NeIC 2022 conference/NeIC2022 PC meeting 2022-04-04

Note: This is an internal working document for the NeIC 2022 Program Committee (PC). In order to avoid causing confusion and misinterpretation, it is not to be shared outside of NeIC without the consent of the PC.' Note: This document is editable by anyone who has the link, so use judgement when sharing.

Location: Zoom, https://cscfi.zoom.us/j/9917669499?pwd=enpXNnVNWGdWbnc4K0xRR3lFaHJtdz09

Live minutes: https://docs.google.com/document/d/1hYKKkgoNdYAWewJO9akeN7w6lqCEiwJg-LCBWCv5sXY/edit?usp=sharing

Invited:

• Sven Stafström, Swedish Research Council, SE
• Hanne Monclair, Ministry of Education and Research, NO
• Jonas Waller, Nordic Council of Ministers, Åland Islands
• Kimmo Koski, CSC, FI
• Kristina Lillemets, University of Tartu/GEANT, EE
• Christine Overgaard Rasmussen, Computerome, DTU/DeiC, DK
• Vilma Häkkinen, Secretary, NeIC, FI
• Tomasz Malkiewicz, Chair, NeIC/CSC, FI

• Ex officio member: Gudmund Høst, NeIC, NO

Present:

• Hanne Monclair, Ministry of Education and Research, NO
• Ivar Koppel, ETAIS, EE (standing in for Kristina Lillemets)
• Christine Overgaard Rasmussen, Computerome, DTU/DeiC, DK
• Vilma Häkkinen, Secretary, NeIC, FI
• Tomasz Malkiewicz, Chair, NeIC/CSC, FI
• Gudmund Høst, Ex officio member, NeIC, NO

Excused:

• Sven Stafström, Swedish Research Council, SE
• Jonas Waller, Nordic Council of Ministers, Åland Islands
• Kimmo Koski, CSC, FI
• Ebba Þóra Hvannberg, University of Iceland, IS

Agenda

1. Welcome, approval of agenda, 5' (Tomasz)
2. Conference statement, 15' (Gudmund, All)
3. Conference program and speakers 5' (Tomasz, Vilma)
   1. https://indico.neic.no/e/neic2022
   2. 'Backup' speakers
4. Next steps, next meetings, 5' (Tomasz)

Minutes

1. Welcome, approval of agenda

Agenda approved.

2. Conference statement

Statement

• Revision history:
  • Draft discussed in NeIC 2022 programme committee 29.10.2021
  • Draft sent to six ministries and Nordic Council of Ministers 29.11.21
  • EK-U informed on (date)
  • Comments on draft received from following Ministries:
    • SE: Ministry for Research and Higher Education, Sweden
    • NO: Ministry of Education and Research, Norway
    • FI: Ministry of Education and Culture, Finland
  • Comments and proposed changes discussed by programme committee (28.02.2022)
  • Revised draft sent to six ministries and Nordic Council of Ministers (9. March) with deadline for final comments 25. March
  • Comments received from Swedish Ministry of Education (25. March)
• Proposed further process:
  • Final version approved by Programme Committee

• There are two possible paths ahead:
  • 1a. Revised statement sent to EK-U contacts/representatives on (date)
  • 1b. Final statement adopted by MR-U and presented at NeIC conference
  • 2. Final version adopted by the programme committee and presented at NeIC 2022 Conference.

• Suggestion is to wait some weeks for the politicians’ answers
• The PC should agree on the statement by Monday 11 April and move forward on path 2 (the statement is supported and presented by the committee), because it does not exclude path 1

3. Conference agenda and webpage

• https://indico.neic.no/e/neic2022
  • Round table discussion being shaped
    • Replacement for Hanne Monclair will be confirmed later on
  • Most titles & abstracts are confirmed
• Backup speakers
  • Two confirmed
• Social activities on Tuesday 31 May
  • Guided visit to the new Munch museum
  • Fjord sightseeing tour on a boat
    • All registrants will receive an email later this week informing them about these two alternatives to choose form
• Registrations as of today: 171
  • Soria Moria hotel is fully booked for conference participants - for now
    • Conference manager will survey the speakers’ and local staff’s needs for accommodation
  • Late registrants are currently advised to book a room at Lysebu (a nearby hotel)

4. Next steps, next meetings

• Next meeting is agreed on:
  • 2022-05-23, 12:00-12:30 CEST