E3DDS SG Meeting 20200512

E3DDS steering group meeting

Time: 2020-05-12 10h00-11h30 CEST

Place: https://cscfi.zoom.us/j/9917669499

Invitations:

• Craig Heinselman, EISCAT
• Yasunobu Ogawa, EISCAT
• Tomasz Malkiewicz, NeIC, Project owner
• John White, NeIC, Project manager

Agenda

Project status (15')

• Slides

DO3 (10')

• "Cluster Management for EISCAT_3D"
• https://wiki.neic.no/int/E3DDS_Deliverable_3
• Being worked on by Dan (UiT)
• Draft almost completed.
• Some clarifications on the "User" concept.. Experiment requester vs data analysis.
• How to get two-factor authentication...? Needed.

DO4 (10')

• https://wiki.neic.no/int/E3DDS_Deliverable_4
• We consider 6 scenarios for EISCAT_3D services operation...
• Ranging from fully in-house to fully outsourced.
• Risk, Benefit, Cost Efficiency, Reliability, User Satisfaction.
• Summary table (TODO).
• Service proposal from NT1 to EISCAT_3D (before summer 2020).

Final Report (30')

• https://wiki.neic.no/int/E3DDS_Deliverable_11
• Underway...
• Discussions on the migration path for data storage.
• Technology Readiness Level (TRL) analysis
• e.g. NASA https://www.nasa.gov/directorates/heo/scan/engineering/technology/txt_accordion1.html or

Benefit Realization (20')

• https://docs.google.com/spreadsheets/d/1LFN7bPoWfqT2reRf4P0g2W9FzAw8bOlA0UXLJu-qqcM/edit?usp=sharing

Minutes

Presence, approval of agenda

• Present
  • Craig
  • Yasunobu
  • John
  • Tomasz

• Agenda approved, no additions

Project status

• Presentation by John

• The flexibility on the E3DDS project side throughout the years has been appreciated by the EISCAT_3D Headquarters.

• For the E3DDS shepherd, that will attend to the affiliates page and function as a contact, this will be current PM until the end of Aug 2020 and then Anders Tjulin from EISCAT after then.

• Good that the project group has changed the paradigm of the DO3 as the issues with the FSRUs continue. Cluster Management and Admin/User logins are useful subjects.

DO3

• The draft is almost completed. There are no comments from SG at this stage.

• A draft will be produced for May 27th for SG to review.

DO4

• A draft will be produced for May 27th for SG to review.

• John and Mattias to work on service proposal from NT1 to EISCAT_3D (before summer 2020).

• EISCAT has not made any final decisions on how/who to run the services.

Final Report

• A draft of this DO1.1 for June 3rd, 2020.

• If no comments, approved June 17th, 2020.

• A cover page to be made with the NeIC Final Report template and this is the report to go to the affiliates page.

Benefit Realization

• A final update was made by the SG.

• It is to be followed-up occasionally through the NeIC Affiliate programme and Provider Forum.

Lessons Learned

• The flexibility shown by the E3DDS project is appreciated.

• Planning in advance for such projects is crucial: Is it a development vs. discovery project?

• Expectation management in the agility of the project: the initial goals to be compared to the deliverables and outcomes.

• There was a NeIC survey by Gudmund in Jan 2020. Tomasz will follow up with Gudmund and Yasunobu.

AOB

• There is the EU regulations for shipment of equipment i.e. Export control issue.

• Is there any 'dual use' cases, i.e., exploitable by others for other purposes exposed in the public documents on the public web page?

• There is nothing in the documents produced by E3DDS that can be argued to be dual use

• The SG work has been a valuable experience over the years of these projects (E3DS and E3DDS).