Dellingr-SG-meeting-2017-03-22

Dellingr steering group meeting

Time: 2017-02-22, at 13:00 - 14:00 CET

Place: Online at Google Hangouts with a link shared with participants.

Invitations:

• Jørn Aslak Amundsen, NO
• Kurt Gammelgaard Nielsen, DK
• Vera Hansper, FI
• Ebba Þóra Hvannberg, IS
• Tomasz Malkiewicz, NeIC (PO)
• Rob Pennington, NeIC (observer)

Agenda :

Dellingr SG 17-1-01. Approval of agenda 2'

Dellingr SG 17-1-02. Introduction of participants 8'

Dellingr SG 17-1-03. Review of personnel situation 5'

Dellingr SG 17-1-04. Deliverables status 5'

Dellingr SG 17-1-05. Delivery object 1 10'

Dellingr SG 17-1-06. Status assessment for NeIC Board 5'

Dellingr SG 17-1-07. Dellingr Phase 2 vision 15'

Dellingr SG 17-1-08. Next meetings 5'

Dellingr SG 17-1-09. AOB 5'

Presence:

• Jørn Aslak Amundsen, NO
• Kurt Gammelgaard Nielsen, DK
• Vera Hansper, FI
• Ebba Þóra Hvannberg, IS
• Tomasz Malkiewicz, NeIC (PO)
• Rob Pennington, NeIC (observer)

Minutes

Dellingr SG 17-1-01. Approval of agenda

Added items:

Decision:

• Approved

Dellingr SG 17-1-02. Introduction of participants

The introductions by all participants were carried out.

Dellingr SG 17-1-03. Review of personnel situation

The Project Manager process: ongoing, interviews have been conducted and NeIC is following up. .

The personnel situation of the project is not sufficient to reach the targets.

Discussion: The personnel situation of the project is not sufficient to reach the targets - the PM remains to be hired. Resources from NO, FI, DK are sufficient. IS has two people involved but they do not have decision making authority or information on high level questions. SE has observer status and is considering having someone involved but no action has been taken. No action needed on the part of the IS SG representative. Participation by SE will be noted at the NeIC Board meeting in mid-March.

Dellingr SG 17-1-04. Deliverables status

The following 3 deliverables are being worked on:

• DO1 Dellingr requirements
• DO2 Resource exchange technical analysis
• DO3 Resource exchange structural analysis

Discussion: DO1 has been underway and is to be considered. DO2 is in process and can be viewed if desired by contacting the project group member. DO2 timeline is Mar-Apr 2017 DO3 is a longer term effort and have an early version that summarizes discussions and is similarly available. Timeline for continuation into phase 2 will be discussed later.

Dellingr SG 17-1-05. Delivery object 1

https://docs.google.com/document/d/1eNoDJzMqYcl8QZ5LizzZGquGlSDCoDC84ysERuUBYuc/edit

The SG is invited to review the deliverable and decide on the approval.

Discussion:

• Comment from NO received by email prior to the meeting and the doc will be revised by NO SG member.
  • Some questions could not be addressed at this time, e.g., resources that would be available in 2016-2020, relevant phase 2 deliverables, but will be addressed in later DOs.
  • No statements in DO1 about resource commitments.

Decision:

• DO1 is approved.

Dellingr SG 17-1-06. Status assessment for NeIC Board

Reporting by NeIC management to NeIC Board includes a summary report from each main project concerning Result, Cost/resource, and Time goals. In addition, a one-liner summarising the status is expected from each project.

The PO proposes to report the status of Dellingr as being Green on result as:

• Delivery object approved by SG

The PO proposes to report the status of Dellingr as being Red on cost as:

• The personnel situation of the project is not satisfactory

The PO proposes to report the status of Dellingr as being Yellow on time as:

• Deliverables slightly delayed, but there is good progress

The Steering group is invited to decide on approval of the Status assessment for Board.

Discussion:

Decision:

• Approved.

Dellingr SG 17-1-07. Dellingr Phase 2 vision

Phase 1 is for project scoping and analysis and the technical discussions have not turned up any significant problems. Operational/structural topics in DO3 also seem uncomplicated except for VAT, which is still information gathering, and industrial applications/use cases. A significant point made in the project group is that some experience will be necessary to adequately scope phase 2, hence the DO2 outline, with additional low level use cases to be encouraged. The high level use case, focused on the national provider interests and requirements for load shifting, is longer term and strategic. As such it will require more in-depth high level input from the national providers for planning to accommodate transitory needs, e.g., system upgrades or replacements reduced availability or blackout periods.

The suggestion is that phase 2 be structured more as an agile process for the high level use case due to the nature of the information and interactions required. The high level use case depends on national funding programs, vendor road maps and updated national user requirements. The expertise and experiences from the execution of the project for the low level use cases will be essential for the implementation of the high level use case. Timeframes for preparing and supporting for the transitory needs can therefore be minimized.

Timeline

• Collaboration agreement’s Appendix 1 NeIC Dellingr Project Directive
  • Mar-Apr 2017: Decision window for a continuation into Phase 2
  • May 1, 2017 Phase 2 Initiation

• The PO proposes:
  • May-August 2017: Decision window for a continuation into Phase 2
  • September 1, 2017 Phase 2 Initiation

Discussion:

• NO stresses that resource shifting is a major emphasis of this project and a prime motivator.
  • It is up to the SG to look at the long term goals.
• Biobanks/Elixir/Tryggve and Glenna II tie into this general topic of resource sharing.
  • Elixir is using resources in DK, FI and NO and is worth investigating as a use case.
• Pilot effort of 300K hours is being considered under DO2. This is unrelated to NLPL.

Decision: Decision window and phase 2 initiation date: approved.

Dellingr SG 17-1-08. Next meetings

The next meeting times are to be scheduled. One online meeting for DO2 approval, one for DO3 and one Face-2-face meeting for Phase2:

Decision:

• Face-2-face meeting in later part of May/early June in Trondheim.

The SG is asked to please notify in good time in case of changes.