CodeRefinery2-SG-meeting-2020-11-11
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Steering group meeting 2020-11-11
Time
- 2020-11-11, 11:00 - 12:30 CET, 12:00 - 13:30 EET
Location
- Video meeting: https://uit.zoom.us/j/64643914346
Invited
- Kristoffer Laigaard Nielbo
- Michaela Barth
- Pauliina Somerkoski
- Radovan Bast
- Rossen Apostolov
- Jon Kerr Nilsen
- Terje Vellemaa
Present
- Kristoffer Laigaard Nielbo
- Michaela Barth
- Pauliina Somerkoski
- Radovan Bast
- Rossen Apostolov
- Jon Kerr Nilsen
Meeting minutes (approved 2020-11-24)
Information: NeIC announcements
- Probably there will be a new project owner from March 2021 on
- Open Call: Deadline January 2021, result probably: June 2021
- NeIC promo videos available on the NeIC website
- Benefit realization management procedures are in place
- HR policy updated
- SG Tieto PPS course held
Project status and workshop statistics
- Workshop participation by country: https://github.com/coderefinery/workshop-data
- Two big workshops this fall (one held, one starting next week)
- Instructor training held: https://coderefinery.github.io/2020-11-02-instructor-training/
- Preparing for https://nordic-rse.org/events/2020-online-get-together/ (Nov 30 - Dec 2)
Invoiced workshops
- Instructor training in collaboration with FocusCoE (held): https://coderefinery.github.io/2020-11-02-instructor-training/
- Git workshop in collaboration with SINTEF/Norway (December)
- The money will go into NeIC/CodeRefinery project budget. Effectively it will end up being used for the Nordic RSE conference 2021.
- Feedback from online workshops: very good and published on the workshop page:
- A recent workshop (questions and answers; bottom of that page): https://coderefinery.github.io/2020-10-20-online/
- Example feedback (bottom of that page): https://coderefinery.github.io/2020-10-20-online/hackmd-day6/
Discuss partner contributions from ETAIS/EE and DeiC/DK
- DK: two team members in place, some of the problems solved, good dialogues held. 0.25 FTEs currently missing as well as for the last few months.
- Moving the time-shifted budget poses a challenge.
- Decision: The Steering Group supports an official request to DK to contribute person months as according to the initial budget and/or transfer part of the budget until the end of the project to some of the acting volunteers within CodeRefinery.
- Action point for project manager: contact the group leader with copy project member and DK steering group member and ask whether they have resources to fill the 0.25 FTE for 2021 and if not whether they are comfortable with moving the budget to another party (e.g. Aalto University Scientific Computing).
- Shifting funding to Aalto University Scientific Computing might need an amendment to the collaboration agreement declaring that they are a partner in CodeRefinery.
- Decision: The SG approves a potential amendment to the collaboration agreement adding Aalto University Scientific Computing as additional partner in case that there is budget for them. Any amendment is to be circulated with SG members.
- For ETAIS/EE: Action point for Project owner to contact ETAIS. If staff cannot be allocated within 30 days we will suggest that they withdraw from the project for the time being.
Future of the GitLab service
- Options are: Shut it down at the end of the project funding, or continue at DeiC or run at ETAIS. If other options do not work out, we can consider running this service in Norway.
- Action point for project manager: Organize a video meeting with (potential) service providers to discuss the GitLab continuation options.
Mid-term report
- Draft: https://hackmd.io/VsCubRQAT1yo0Ca_KFolBw?view
- See also: https://coderefinery.github.io/manuals/
- Todo: Shorten current draft and add workshop data
- Highlights:
- Scaling up when everyone else was scaling down
- RSE focus
- Collaboration with Carpentries: Instructure training used very well within codeRefinery, centrally organized workshops: not enough buy-in from national partners, but new regulation in place, will end one month after CodeRefinery project. More details found in the reference group meeting minutes attached to
https://indico.neic.no/event/150/
- Things to highlight: good feedback that the project received, Research Software Hour, and
https://neic.no/news/2020/06/29/better-science-through-better-software/
- The PM will present the midway report to the NeIC Board.
- Action point for project manager: Provide and updated version in doc format next week.
- Action point for steering group: Please provide further comments on the midterm report and send them to the PM.
Next meeting
- Reserve 13th of January, 11 CET - 12 CET
Any other business
- Identify funding options for potential follow-up. Action point for steering group: SG members to probe local interest on a continuation of CodeRefinery, eventually on a smaller scale.
- Action point for project manager: Schedule individual national discussions (3 persons: SG member, national NeIC Board member and PM).